Office Moving Timeline

Office and Business Moving Timeline

Office moving can be stressful. Indeed, nothing is simple about moving an entire team or department of employees. Not to mention figuring out how to move your high-value equipment, electronics, furniture, and workstations. Furthermore, project planning and proper organization are essential to having an office move go smoothly. With this in mind, we created an office moving timeline and checklist as a resource you can follow to help reduce the stress of office moving.  

Organize Move Team (1 to 2 years before the move)

  • Assemble a “Moving Team” from a cross-section of the company
  • Develop a preliminary budget and get approval to proceed
  • Identify primary concerns
  • Design a moving plan for the project

Real Estate (1 to 2 years before moving)

  • Select broker and evaluate possible locations
  • Develop an office space plan with an architect
  • Hire a contractor for tenant improvements

Telecommunications (6 to 12 months before moving)

  • Select your system hardware and software
  • Contract with voice and data cablers
  • Install a system 
  • Conduct employee training

Computer Systems (6 to 12 months before moving)

  • Evaluate future requirements
  • Develop a shutdown schedule for the move
  • Schedule IT technicians for installation and system testing

Furniture (6 to 12 months before moving)

  • Conduct detailed existing furniture inventory review
  • Solicit proposals and select a furniture system for your new office
  • Deliver and install furniture

Moving Companies (3 to 6 months before moving)

  • Prepare an RFP, interview, and select a professional moving company
  • Conduct pre-move planning program
  • Work with a professional moving company to create an effective plan of action for your office move

Office Services (60 to 90 days before moving)

  • Evaluate office equipment, services, and procedures
  • Order new office supplies with the new address
  • Send move notices and change of address 
  • Develop systems for servicing the new site

Contingency Planning (15 to 30 days before moving)

  • Verify insurance coverages
  • Develop a list of key vendors, contacts, and phone numbers
  • Coordinate vendor schedules
  • Back-up equipment and other services you have arranged

If you follow this business moving checklist and timeline, you can reduce office moving stress. With this in mind, when you are preparing for an office move, remember to contact us at 888-507-6304 or fill out our online commercial services quote form. Our commercial relocation consultants are here to help develop an office moving plan that meets your specific needs and requirements. 

Additionally, not only can we help you move your business locally, but since we are a partner with the Office Moving Alliance (OMA), we can provide our commercial moving services to businesses worldwide.  

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